Online security is one of the greatest concerns for every business owner and CEO. This fear of becoming a victim of a hacker’s attack is more than justified. According to the stats published by Fundera 47% of small business managers don’t know how to fully protect themselves from cyberattacks.
Exposing your equipment and business data to online attacks can cause substantial damage to your business. In some cases, businesses need to be closed down after such malicious raids.
The following five tech prerequisites will improve your online security.
1) Protect the information
Responsible business data management is one of the firewalls of online security. This means several different things.
For starters, bring an in-house security policy. Every employee should get their username and password for their computer. When your employees aren’t working at their computers, the machines should be set to the sleeping mode. All the computers in your office should be shut down at the end of the work day.
Moreover, think about getting a separate computer for payroll data and other sensitive information. For instance, using a laptop with multiple layers of protection for this purpose is a clever and secure option.
In a nutshell, the way you manage your information will play a huge role in your exposure to online threats.
2) Pay attention to the devices
The times when office workers used only a desktop computer at work are behind us. Now everybody comes to work with a half a dozen devices in their bags. From smartphones and tablets to smartwatches and USB-devices, employees connect various devices to office computers.
It’s up to you how strict a device policy you want to bring. Some business owners prohibit their workers from transferring data to and from their flash drives. Allowing only battery charging when mobiles are connected to desktop computers is another security-friendly option. If you deal with finances and insurance, think about restricting access to some types of websites. That way, you’ll minimize the number of potential threats for your clients’ and your own business data.
3) Turn to the cloud
As the number of online workers is rising, the need for alternative technical possibilities is increasing, as well. Today, writing a document in Word or creating 3D models via an installed software tool is only the tip of an iceberg.
Thanks to a wide range of online collaboration tools, modern workers can perform a fair share of their tasks on the Web.
Working on the cloud brings the following benefits:
- Creating and editing data on the go.
- Sharing business tasks and documents with co-workers and clients.
- Performing expedient and efficient changes at clients’ requests.
- Avoiding software installation on your in-house computers.
From Google Suite and online proofing tools to various SaaS products available on the cloud, this platform saves your money while accelerating your work.
Business owners need to identify the most useful cloud tools for their needs and register their venture for each of these solutions. This is where some Internet of Things devices can come in handy to help you organize your cloud-based and remote work.
Also, it’s necessary to distribute the sign-in credentials to every working person in your company. Together with your business security policy, these are crucial prerequisites for the secure usage of cloud-based products.
4) Mind the remote work
Closely related to the previous paragraph, remote work is one of the trends of the new millennium. Now everybody can access the Web from the comfort of their home. As a result, some business owners and their workers agree that sometimes people can work from home. Some online businesses don’t even rent a brick-and-mortar office. They organize their work only on a remote basis.
If your workers work sometimes or constantly from home, make sure to provide them with proper equipment. In some ventures, owners let their workers use their own computers. This is a risky thing to do if the other party uses their personal computer for that purpose. The risk of experiencing data theft or a hacker’s attack is much higher in those cases.
Therefore, it’s vital to highlight that your workers need to follow the security rules even when they’re working from home. If possible, you should have one or more laptops on which people could work when they stay at home.
As for entirely remote workers, using the cloud is a safe and technically efficient option. Still, inform them about your rules on that subject.
5) Keep an eye on outdated info
At the beginning of every new entrepreneurial quest, business owners usually provide updated and relevant information. Truth be told, it’s hard to get outdated if you’re only starting your career as a business owner.
However, as time goes by, some information related to your equipment, software or website might get outdated. Not updating important software and hardware information increases your online vulnerability.
That’s why every business owner needs to update all their tools and pieces of equipment. From your firewall and antivirus to cloud-based products, set automatic updates for all these elements.
What’s more, you can use automatic updates for your social media posts and website. As explained by the gurus from a website company from Houston, keeping a website updated increases your online security and boosts your online status. It also helps you build your brand among Internet users.
As for your blog and content bits, publish only updated, recent, and relevant information.
Before launching a small business, every aspiring entrepreneur needs to think about the key technical prerequisites. From information security and device management to cloud services and software updates, there are many items to handle.
It’s important to learn more about all these things in advance. This will give you enough time to prepare them before you start performing your first business tasks.
The more you know about the technical aspects of each of these things, the more protected you’ll be on the Web. All these elements will ensure safe and effective business management from day one.